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Associate Program Officer (Living With Type 1 Diabetes In The U.S)

Helmsley Charitable Trust

New York, NY

Posted August 23

Job Description


The Leona M. and Harry B. Helmsley Charitable Trust (“Helmsley”) is a global philanthropy driven by a vision of better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals. Above all, Helmsley endeavors to be forward-thinking in every aspect of its work and will take risks that others cannot or will not take when the risk/reward trade-off warrants.

Since 2008, when Helmsley began its active grantmaking, it has committed more than $3 billion.

The Type 1 Diabetes Program

Type 1 Diabetes (“T1D”) is an autoimmune disease that disrupts the body’s ability to produce insulin and properly metabolize sugar to sustain life. It’s a lifelong condition that poses significant burdens on individuals, their loved ones, and on health systems in the U.S. and around the world. The Type 1 Diabetes (T1D) Program began grant making in 2009 and is committed to improving the lives of all people with T1D by identifying interventions to prevent and delay the disease, and through investing in novel approaches to improving outcomes. We partner with key players across the T1D ecosystem – people with T1D, health care providers, researchers, caregivers, other funders, government agencies, pharmaceutical companies, device makers, insurers, and grassroots and community organizations – to accelerate the development of devices, therapies, and services that ease the burden of living with T1D globally. To date, the program, which has rapidly become the largest private foundation funder in T1D, has made over 700 grants totaling more than $900 million. We are now increasing our efforts to ensure that proven treatments, management techniques, and therapies are available to all who need them wherever they live in the world.

Position Summary 

The T1D Program is looking for two Associate Program Officers (APOs) who will work closely with the Program Officers who are leading a strategic pillar of the Helmsley T1D Program called “Living with T1D in the United States”. The pillar includes two existing and growing grants portfolios, Modernizing Care and Unlocking Better Outcomes.

The ideal candidates will be intellectually curious, action oriented, and skilled collaborators (who can also work independently).  They will think and react strategically and with flexibility in response to continually evolving organizational priorities and opportunities. The APO’s are also encouraged to follow their curiosity and interest areas within their respective grant portfolio in addition to general programmatic responsibilities.

The APOs will be responsible for substantive programmatic support of the following: review and response to proposals, conducting due diligence for potential grants, managing, and writing grant recommendations, monitoring progress of existing grants, tracking project reports and budgets, helping to plan and execute meetings, maintaining positive and proactive communication with grantees, and supporting strategic planning efforts. For both grant portfolios some travel is expected for meetings with potential and current grantees, as well as to relevant conferences.

You are right for these roles if you are passionate about improving the lives of people living with a severe non-communicable disease like type 1 diabetes and are eager to contribute to the development of innovative and scalable solutions to address issues including but not limited to: patient/provider education and engagement in care; access to high-value diabetes care; and adoption of novel diabetes technologies.

Essential Duties and Responsibilities 

  • Assist with the grantmaking process, which includes sourcing potential projects, working with applicants to prepare proposals and budgets, and preparing analyses of proposed and ongoing projects for review by Program Officer(s), Program Director, and the Board of Trustees.
  • Collaborate with grantees and internal departments to track grant progress, ensure timely reporting and payments, and serve as a point of contact internally and externally for grant-related issues.
  • Engage with key stakeholders in the field about prospective projects and initiatives.
  • Research and report on new developments, trends, and perspectives of strategic interest.
  • Organize, attend, and report on internal and/or grantee meetings, as well as attend relevant conferences.
  • Administrative responsibilities related to the above and to other areas as needed.

 Desired Qualifications 

  • Bachelor’s degree.
  • Two to three years of professional work experience, preferably in a health-related field, and/or in the non-profit field, research field, or in grant making or research award administration, with demonstrated knowledge of grants due diligence.
  • Strong strategic thinking, writing, research, and analytical skills; adept at synthesizing information.
  • Understanding of and interest in conducting literature reviews, digesting diabetes related publications, and interest in connecting research with clinical care, and improvement of quality of life of people with T1D.
  • Able to exercise independent judgment and initiative in prioritizing, multi-tasking and delivering high-quality work; proactively seeks clarity and proposes solutions where possible.
  • Exceptional written and oral communications skills; demonstrated ability to make an informed opinion and articulate it at all levels inside and outside the foundation.
  • Experience and desire to work in a team-oriented environment.
  • Adept at exercising discretion and tact in complex, confidential situations.
  • Excellent computer skills and proficiency with MS Word, PowerPoint, Excel, and Outlook.
    • Advanced degree in a health-related field preferred but not required (e.g., Public Health, Health Administration/Management, Health Education, Medicine, Science, Diabetes Care & Education Specialist, Social Work, etc.)


Health, Well-being, and Living Our Mission

Helmsley is dedicated to creating stronger, healthier futures for communities in the U.S. and around the world. Our staff are subject matter experts from a range of backgrounds in basic science, global health, and precision medicine, as well as the private sector and public policy.

Helmsley colleagues are intelligent, creative, forward thinking, and strongly committed to working productively with our grantee partners. Each was drawn to Helmsley by the same opportunity: to help build this young organization into a leading global charitable institution that will drive meaningful and measurable positive change in lives throughout the U.S. and around the world for years to come.

Comprehensive benefits currently offered to employees (subject to change) include:

  • Employer-paid medical, dental, and vision for employees and their families
  • Generous 401(k) employer contribution
  • Hybrid work schedule (up to two remote days a week)
  • 23+ paid vacation and sick days
  • 13+ paid holidays
  • End of year office closure
  • Summer Fridays
  • Tuition reimbursement
  • Personal and team professional development opportunities

Application Information

To apply for this position, please submit a cover letter, resume (in Word or PDF format).

The position is based at Helmsley’s main office in New York City. Only those selected for an interview will be contacted. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Except for when working remotely due to the COVID-19 pandemic, the ability to work and collaborate in person with colleagues at Helmsley’s office is an essential function of this job. To protect the health and safety of our employees, and consistent with Helmsley’s mandatory vaccination policy, all new hires (except those granted reasonable accommodations in accordance with applicable law) are required to be fully vaccinated for COVID-19 before their start date. 

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job.  They are not intended to be an exhaustive list of all responsibilities and activities required for the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

 Helmsley provides equal employment and promotional opportunities to all employees and applicants for employment based upon individual capabilities and qualifications without regard to race, color, religion, sex, gender identity, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.

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